Terms of Business

To comply with current legislation, every entertainment agency and business must publish its Terms of Business.  It is an offence to offer to arrange the services of entertainers without first making you aware of our terms. The vast majority of bookings will be made with Speaks Volumes acting as an employment agency – all contracts will clearly identify in which way we are operating.

TERMS OF BUSINESS (1) Where Speaks Volumes is acting as an employment agency.

1) When acting as an Employment Agency, Speaks Volumes acts as negotiator only and is not a party of the contract.  For this reason we cannot accept responsibility for non-fulfilment or breach of any such contract, but every reasonable safeguard is assured.  Wherever possible in such cases, we will replace the entertainer with one of similar price and quality. In the event of circumstances out with their control, entertainers may substitute a regular member of the band or act with a competent stand in without notice or compensation.

2) When acting as an Employment Agency, Speaks Volumes charges a fee equivalent to an agreed percentage of the contracted fee receivable by the Entertainer.

3) Should you (the hirer) wish to cancel a booking you agree to be bound by the scale of charges detailed below.  Cancellations must be notified in writing and by recorded delivery. In the event of cancellation by the hirer the following fees will apply:

  • Under Four weeks notice 100%
  • Four to Eight weeks notice 50%
  • Eight to Twelve weeks notice 25%

It is an integral part of this agreement that such charges are accepted and will be paid within 14 days of our invoice on behalf of the Artiste. The Artiste reserves the right to claim interest of 3% above the prevailing Bank of England base rate which will be charged on all overdue accounts.

4) In some cases we require a reservation fee to book entertainment.  Reservation fees are non-refundable, except when an engagement is cancelled by the artiste in which case all reservation fees will be repaid in full.  Speaks Volumes reserves the right to deduct our commission from reservation fees received.

5) The balance is due 1 calendar month prior to the event, unless otherwise stated.

6) In order to ensure that there are no non-appearances or let downs, all verbal agreements are confirmed by the electronic signing of a written contract.  In the event of very short notice bookings, the written contract may be sent after the event for your records.  Failure to sign contracts does not constitute cancellation and all verbal agreements will remain in force.

7) Any contract negotiated through this agency shall be subject to these Terms of Business unless otherwise agreed in writing between all concerned parties.

8) No servant or agent of this agency has the power to vary these terms and conditions.

9) The hirer is to provide a suitable performing area.  Unless otherwise agreed the hirer must provide an electrical supply meeting, or exceeding British Standards where electrical equipment is to be used as part of a performance.  Where the entertainer is expected to wear stage clothing the hirer must provide adequate dressing room facilities, toilets are unacceptable.

10) The hirer agrees not to approach the entertainer directly to engage for further bookings, but that all future bookings are made through this office, except where future bookings are to take place in excess of 18 months from the initial performance date.

11) We are registered with the Information Commissioners Office (ICO) to collect, retain, store and pass on personal information on Artists, Hirers, Suppliers and other Agents in accordance with the General Data Protection Regulations 2018.  Our registration Number is: ZA341628.

 

TERMS OF BUSINESS (2) Where Speaks Volumes is acting as an employment business

1) When acting as an Employment BusinessSpeaks Volumes is party to the contract as the supplier of entertainment.

2) Force Majeure. In the event of the Performance having to be cancelled due to circumstances beyond the control of either the hirer or Speaks Volumes then neither party will have responsibility to the other for any loss suffered thereby. For the avoidance of doubt no fee will be payable by either party in respect of performances cancelled by force majeure.

3) Should you (The Hirer) wish to cancel a booking, you agree to be bound by the following scale of charges;

  • Under Four weeks notice 100%
  • Four to Eight weeks notice 50%
  • Eight to Twelve weeks notice 25%

VAT is not payable on cancellation fees.

It is an integral part of this agreement that such charges are accepted and will be paid within 14 days of our invoice. Interest of 3% above the prevailing Bank of England base rate will be charged on all overdue accounts.

4) In order to secure a booking, a deposit equal to 25% of the total fee may be required.  Deposits are non-refundable, except where an engagement is cancelled by us in which case all deposits will be immediately refunded in full.

5) The balance on any engagement is normally due one calendar month before the event takes place unless otherwise agreed in writing.  If the entertainment booked for such an event becomes unavailable and we are unable to find a suitable replacement all monies received will be repaid.

6) All our fees are not subject to VAT at the current rate at present.

7) In order to ensure that there are no non-appearances or let downs, all verbal agreements are confirmed by the electronic signing of a written contract.  In the event of very short notice bookings, the written contract may be sent after the event for your records. Failure to sign contracts does not constitute cancellation and all verbal agreements will remain in force.

8) Any contract negotiated through this agency shall be subject to these Terms of Business unless otherwise agreed in writing between all concerned parties.

9) No servant or agent of this agency has the power to vary these terms and conditions.

10) The hirer is to provide a suitable performing area.  Unless otherwise agreed the hirer must provide an electrical supply meeting, or exceeding British Standards where electrical equipment is to be used as part of a performance.  Where the entertainer is expected to wear stage clothing the hirer must provide adequate dressing room facilities, toilets are unacceptable.

11) The hirer agrees not to approach the entertainer directly to engage for further bookings and that all future bookings are made through this office, except where future bookings are to take place in excess of 18 months from the initial performance date.

12) We are registered with the Information Commissioners Office (ICO) to collect, retain, store and pass on personal information on Artists, Hirers, Suppliers and other Agents in accordance with the General Data Protection Regulations 2018.  Our registration Number is: ZA341628.